Keeping Hours of Service Files

Posted on March 1, 2007 
Filed Under HOURS OF SERVICE

The rules state that a CDL driver must complete a logbook every day.  Except if they stay within a 100 mile radius, and report back to the office within 12 hours.  In that case, they may record the time started, time finished, and the total number of hours worked that day.  This can be done via a time clock.  It can be done via a time sheet.  It can be written on a blank sheet of paper; it can be written on a brown paper bag.  Just so you have 1) time start, 2) time finish, 3) number of hours worked.  The “form” companies, ie, JJ Keller, Transproducts, Labelmaster, will have some handy-dandy forms you can use for this purpose.  I like Keller’s (www.jjkeller.com), exemption log.  You can fit a whole week’s worth of activity onto one sheet of paper, and fit several months onto one book.

Just remember, if you drive outside the 100 air mile circle, or work more than 12 hours, then for that day, you must complete a logsheet.  If you are non-CDL driver, however, there are numerous exceptions which apply instead of the 100 air mile rule. 

 

Comments

3 Responses to “Keeping Hours of Service Files”

  1. Rick Weidig on August 16th, 2007 8:07 am

    We are non-cdl drivers and mostly work within the 100 mile radius. What type of logs do we need to keep for our records; I do not see this infomation anywhere. Does it make a difference if we are not pulling our trailers? Without the trailer 3-vehicles do not require DOT (under 10,001#).

    Thank You
    Rick Weidig
    WEP Asphalt

  2. Eric Arnold on August 16th, 2007 4:28 pm

    If you are driving a CMV with a GVWR of 26,000 lbs. and under (ie a non-CDL vehicle), and stay within 150 miles of your office, you do not need to fill out a log book. Instead, you can record your time by showing a driver’s time started, time finished, and the total number of hours for the day. This can be a time sheet, time clock, or any other type of document which has the time started, time finished, and total number of hours for the day.

  3. Rick Weidig on September 6th, 2007 2:52 pm

    Eric,

    Thank you for your response, I think I understand the time sheet method. I have already purchased one for a local truck stop. Another question: I myself work as an Marketing director (estimator) for asphalt maintenance. I also am part of the Sheriff’s Dept. Reserve organization and work considerable hours on the road. Then you add personal driving. So here it is what do I have to log?
    Note: Reserve officers do not receive compensation.

    Thanks
    Rick

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